SC Minutes

Burrillville Sewer Commission

Regular Meeting of July 10, 2018

Board Room of the BWWTF

Members Present:  William Andrews – Chairman

                                       Richard Nolan – Vice Chairman

                                       Russell Fontaine – Secretary

                                       Gary Rouleau – Commission Member

Also Present:  Timothy Kane – Attorney for the Commission

                            James J. Geremia – Consulting Engineer

                            John E. Martin III – Superintendent

                            Donald Shurtleff – Senior Operator

                            Jacqueline Batalon – Financial Aide

Mr. Andrews opened the meeting at 6:00 PM.

Agenda Item – The question of accepting the Minutes of the Regular Meeting of June 12, 2018 and the question of dispensing with the reading of said Minutes.

Voted – Mr. Fontaine made a motion to accept the Minutes of the Regular Meeting of June 12, 2018 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Nolan. All in favor, so voted.

Public Comment – None

New Business:

Sole source letter from Patrick St. Jules, Nalco, of NALMET 1689 Water Clarification Aid.

Mr. Martin explained that NALMET 1689 is a sulphide based polymetric solution, which is a proprietary chemical that is manufactured only by Nalco. He stated that in Fiscal Year 2018 the cost was $1.29 per pound, compared to the bid of $1-41 per pound for Fiscal Year 2019. The plant used approximately five (5) to six (6) totes throughout Fiscal Year 2018.

Voted – Mr. Fontaine made a motion to accept the bid of $1.41 per pound for NALMET 1689 and award the bid to Nalco for Fiscal Year 2019. The motion was seconded by Gary Rouleau. All in favor, so voted.

Recommendation by Senior Operator, Donald Shurtleff, for Award of Bid, Wastewater Treatment Laboratory/Analytical Services.

Voted – Mr. Fontaine made a motion to approve the recommendation by Donald Shurtleff and award the bid to Phoenix Environmental Laboratories, Inc. at the total price of $52,551.00 for the period of three (3) years. The motion was seconded by Mr. Nolan. All in favor, so voted.

Memo from Stacey Richard, Office Manager, regarding supplemental bill for LaGinestra due to incorrect water meter readings.

Voted – Mr. Fontaine made a motion to receive and file the memo from Stacey Richard regarding the supplemental bill for LaGinestra. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Memo from Stacey Richard, Office Manager, regarding the 2018 Tax Sale Update.

Voted – Mr. Fontaine made a motion to receive and file the memo from Stacey Richard regarding the 2018 Tax Sale Update. The motion was seconded by Mr. Nolan. All in favor, so voted.

Correspondence – None

Invoices:

Pannone Lopes Devereaux & O’Gara LLC Invoice #39411 in the amount of $19,465.32 for Professional Services – Fund 8300.

Voted – Mr. Fontaine made a motion to pay Pannone Lopes Devereaux & O’Gara LLC Invoice #39411 in the amount of $19,465.32 from Fund 8300. The motion was seconded by Mr. Rouleau. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #29 in the amount of $2,974.46 for services rendered in connection with the Phosphorus/Copper Upgrades – Fund 8300.

Voted – Mr. Nolan made a motion to pay James J. Geremia & Assoc., Inc. Invoice #29 in the amount of $2,974.46 from Fund 8300. The motion was seconded by Mr. Fontaine. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #1 in the amount of $2,581.80 for services rendered in connection with 730 Bronco Hwy. – Fund 8100.

Voted – Mr. Nolan made a motion to pay James J. Geremia & Assoc., Inc. Invoice #1 in the amount of $2,581.80 from Fund 8100. The motion was seconded by Mr. Fontaine. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #3 in the amount of $120.35 for services rendered in connection with 730 Bronco Hwy. and 2 Daniele Dr. shop drawing review – Fund 8100.

Voted – Mr. Nolan made a motion to pay James J. Geremia & Assoc., Inc. Invoice #3 in the amount of $120.35 from Fund 8100. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Engineer’s Report:

Phosphorus/Copper Project Status Report of Construction

The focus for the month of June was the review of the skater system and the O&M manual. Mr. Geremia has had several discussions with the project manager as well as Mr. Pokorsky of Nexom regarding the price of the spare air lift pump. Mr. Pokorsky stated that he will contact his legal counsel regarding the matter.

Discussion relating to the observation services during the installation of the SAM Sensors, which is anticipated to be installed the third week in July.

Mr. Geremia asked the Commission if they would prefer to have a Field Engineer from James J. Geremia & Assoc., Inc. or a staff member from the BSC on site to oversee the replacement of the SAM Sensors. Mr. Geremia also stated that if his staff oversees the installation of the SAM Sensors, the budget allotted for the Phosphorus/Copper project will eventually be exceeded. Mr. Martin stated that it is necessary to have someone on site to oversee the installation, and the BSC does not have enough staff to assign someone to the installation.

Voted – Mr. Fontaine made a motion to authorize James J. Geremia & Assoc., Inc. to oversee the installation of the SAM Sensors. The motion was seconded by Mr. Nolan. All in favor, so voted.

Voted – Mr. Fontaine made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Nolan. All in favor, so voted.

Attorney’s Report:

Mr. Kane stated that his report will be given in Executive Session

Superintendent’s Report:

Report for the month of June, 2018

OPERATIONS:

Influent to Treatment Facility  :                          M.G.                                      Date Occurred

       Average daily flow                 0.8056                                                N/A

    Maximum daily flow                0.8880                                              06-Jun

     Minimum daily flow                0.7020                                              24-Jun

Biochemical Oxygen Demand  :              Percent removal                                 Average

 Concentration

                                       E.P.A./D.E.M. requirement              >85.0%                                        <10.0 mg/1

                                                           Facility achieved                  99.6%                                                  1.1

Total Suspended Solids  :

              E.P.A./D.E.M. requirement               >85.0%                                        <15.0 mg/1

                                Facility achieved                     99.6%                                                  1.6

Total Phosphorus  :

              E.P.A./D.E.M. requirement                  N/A                                           <0.100 mg/1

                                   Facility achieved                  98.8%                                                0.058

Total Ammonia  :

              E.P.A./D.E.M. requirement                  N/A                                              <8.9 mg/1

                                   Facility achieved                  95.7%                                                  1.0

Total Copper  :

             E.P.A./D.E.M. requirement                    N/A                                              <8.0 ug/1

                                  Facility achieved                     97.8%                                               6.3

Disposed Sludge  :

  Dry Tons disposed of                   28.40

                                         Number of load removed                      26

                                                Average dry tons/load                     1.09

COLLECTION SYSTEM OPERATIONS:

There were three call-ins during the month. One at the Beach Road station, Eagle Peak Road station and one at the Oakland station. All alarms were reset and stations returned to normal operation.

Voted – Mr. Fontaine made a motion to accept the Superintendent’s Report as presented. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Chairman’s Report:

Mr. Andrews stated that he spoke with Mr. Pokorsky, CEO of Nexom, in mid-June. Mr. Pokorsky stated that Nexom will not do more testing at the BWWTF.

Mr. Andrews stated that Mr. Geremia has developed a list of criteria expected of the applicants for the position of Superintendent. There was some discussion regarding the options for advertising the position. The media discussed included Boston Globe, Providence Journal, trade magazines, Water Pollution Control Association, and several internet sites, i.e. Zip Recruiter. The deadline for applications was set for August 24, 2018 at 9:00 AM. If there are applicants at that point in time, Mr. Andrews will call a Special Meeting to be held on Tuesday, August 28, 2018 in order to discuss creating a Sub-Committee to review the applications and interview applicants.

Sewer Use/Sewer Assessment Write-Offs – None

Voted – Mr. Fontaine made a motion to adjourn the meeting to Executive Session. The motion was seconded by Mr. Nolan. All in favor, so voted.

Attorney requests Executive Session of the Commission, pursuant to Rhode Island Open Meeting Law 42-46-5 (a) (2) to discuss potential litigation.

Chairman requests Executive Session of the Commission, pursuant to Rhode Island Open Meeting Law 42-46-5 (a) (1) to discuss job performance of two (2) employees – positions and collective bargain agreement. Note: The two affected parties were duly notified in advance, in writing, of this request for Executive Session; they were notified and advised that they could require that discussion be held at an open meeting.

Mr. Fontaine announced that two (2) votes were taken in Executive Session.

Voted – Mr. Fontaine made a motion to seal the Minutes of the Executive Session. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Consider/take action on the salary requests of the positions of Stacey Richard, Office Manager and Jacqueline Batalon, Financial Aide and collective bargain agreement.

Voted – Mr. Fontaine made a motion to approve and sign the contract with Local 1322 Laborers’ Union, effective July 1, 2018 through June 30, 2021. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Voted – Mr. Fontaine made a motion to forward the contract to the Burrillville Town Council for final ratification. The motion was seconded by Mr. Nolan. All in favor, so voted.

Voted – Mr. Fontaine made a motion to approve an adjustment in salary increase for Stacey Richard from $28.07 to $28.87, also to maintain the flex time, which was adopted in July 2006, maintain all other benefits as per the collective bargain agreement between the Burrillville Sewer Commission and the Employees’ Local 1322 and to maintain the current mileage reimbursement rate for Commission business of $0.545, which is the current IRS mileage standard. All of this shall be retroactive to July 1, 2018 and will continue until June 30, 2019. The motion was seconded by Mr. Nolan. All in favor, so voted.

Voted – Mr. Fontaine made a motion to reapprove the salary and benefits agreement between the BSC and the Financial Aide for the period of July 1, 2018 through June 30, 2019. This shall include maintaining the flex time, which was adopted in July 2006, maintain all other benefits as per the collective bargain agreement as per the BSC and the Employees’ Local 1322 and to maintain the current mileage reimbursement rate for Commission business of $0.545, which is the current IRS mileage standard. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Adjournment – Mr. Fontaine made a motion to adjourn the meeting. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Respectfully Submitted,

Jacqueline Batalon

Financial Aide