SC Minutes

Burrillville Sewer Commission

Regular Meeting of November 14, 2017

Board Room of the BWWTF

Members Present:  William Andrews – Chairman

                                       Richard Nolan – Vice Chairman

                                       Russell Fontaine – Secretary

                                       Wayne Barber – Commission Member

                                       Gary Rouleau – Commission Member

Also Present:  Timothy Kane – Attorney for the Commission

                            James J. Geremia – Consulting Engineer

                            John E. Martin III – Superintendent

                            Stacey Richard – Office Manager

                            Patrick Sylvestre – 34-36 New Street, Mapleville

Mr. Andrews opened the meeting at 6:30 PM.

Agenda Item – The question of accepting the Minutes of the Regular Meeting of October 10, 2017; and the question of dispensing with the reading of said Minutes.

Voted – Mr. Fontaine made a motion to accept the Minutes of the Regular Meeting of October 10, 2017 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Barber. All in favor, so voted.

Public Comment – None

Correspondence:

18-05-01: Correspondence from Joseph Raymond, Building Official, regarding 175 South Main Street. Home damaged by fire and requires a Certificate of Occupancy prior to occupancy. Homeowner is asking to suspend sewer bill until Certificate of Occupancy is acquired.

Mr. Fontaine made a motion to approve the request to suspend the sewer bill until a Certificate of Occupancy is issued. The motion was seconded by Mr. Barber. All in favor, so voted.

18-05-02: Correspondence from Patrick Sylvestre, 34-36 New Street, Mapleville, requesting a waiver of a late fee on his account in the amount of $2.16.

(Previously on the December 13, 2016 agenda, motion to deny. Also on the May 9, 2017 agenda, motion to table.)

Mr. Sylvestre stated that he always pays his bills in full prior to the due date. Ms. Richard explained that the office does not apply penalty to payments that are postmarked prior to the penalty date. There was some discussion on this matter. The Commission does not want to set a precedent on this matter. Mr. Andrews made a motion to deny the request to waive the late fee. The motion was seconded by Mr. Fontaine. The motion was approved by the majority (3-2), so voted.

18-05-03: Correspondence from Angdona Assoc., 284 Central Street, Harrisville, requesting a waiver of a late fee on their account in the amount of $5.60.

Mr. Fontaine made a motion to deny the request to waive the late fee. The motion was seconded by Mr. Barber. All in favor, so voted.

18-05-04: Correspondence from the Burrillville Town Council requesting an update of Phosphorus/Copper project.

Mr. Martin stated that the letter to approve the Commission’s request for a time extension was addressed to the Town Manager. Mr. Andrews suggested that the Commission send an invitation to the Town Council to take a tour of the facility to examine the upgrade to the BWWTF. Mr. Geremia proposed that he and Mr. Martin prepare a draft letter to the Town Council stating that the Commission requested an extension of the permit conditions from RIDEM to go through debugging and process modifications. Mr. Fontaine made a motion to table this matter until next month pending the development of a response letter to the Burrillville Town Council. The motion was seconded by Mr. Barber. All in favor, so voted.

18-05-05: Correspondence from Thomas Tzeremes, 138-140 Pascoag Main Street, requesting a credit for the period of time that he was billed for a three (3) unit building instead of a two (2) unit.

Mr. Andrews made a motion to deny the request for a credit, per the BSC Rules & Regulations, customer has ninety (90) days to dispute a bill. Going forward, the property will be billed as a two (2) unit. The motion was seconded by Mr. Fontaine. All in favor, so voted.

New Business – None

Invoices:

James J. Geremia & Assoc., Inc. Invoice #1 for DPW facility shop drawing review and inspection services in the amount of $1,333.04 – Fund 8200.

Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #1 in the amount of $1,333.04 from Fund 8200. The motion was seconded by Mr. Rouleau. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #21 Phosphorus/Copper Upgrade – Construction in the amount of $15,377.18 – Fund 8300.

Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. Invoice #21 in the amount of $15,377.18 from Fund 8300. Mr. Fontaine requested an update of costs related to the Nexom contract. The motion was seconded by Mr. Nolan. All in favor, so voted.

Engineer’s Report:

Phosphorus/Copper Project Status Report of Construction

Mr. Geremia stated that Hart Engineering is still working through their punch-list. Hart has received approval for the fire alarm system. Mr. Geremia is meeting with his field engineer tomorrow to summarize and obtain a time table from Hart Engineering.

Hart Engineering Change Oder No. 2 for Phosphorus/Copper Upgrade.

Mr. Geremia stated that he has provided a breakdown on the Change Orders. Mr. Fontaine had noted an error in Change Order No. 11, thereby reducing the amount.

Mr. Fontaine made a motion to approve Hart Engineering Change Order No. 2 for Phosphorus/Copper Upgrade. The motion was seconded by Mr. Barber. All in favor, so voted.

Mr. Fontaine made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Barber. All in favor, so voted.

Attorney’s Report:

Status of properties not connected to the sanitary sewer system.

Steven and Linda Perry, 2140 Bronco Highway, regarding the status of their sewer connection.

Mr. Kane stated that he has spoken with the Perry’s attorney, Steven Archambault. Land evidence and title search show that the home value has dropped significantly since the Perry’s purchased the property. A flow test was performed on the ISDS system last year. There is a court date scheduled in December. Mr. Andrews made a motion to allow the Perry’s to have a five (5) year extension to tie in to the sanitary sewer system. Another extension may be granted at that time, with written documentation that the ISDS is in good working order. However, if the property is sold, the new owners must connect to the sanitary sewer system within 90 days of the sale. The motion was seconded by Mr. Fontaine. All in favor, so voted.

Mr. Fontaine made a motion to accept the Attorney’s Report. The motion was seconded by Mr. Barber. All in favor, so voted.

Superintendent’s Report:

Report for the month of October, 2017

OPERATIONS:

Influent to Treatment Facility :                           M.G.                                      Date Occurred

               Average daily flow                         0.7620                                                N/A

           Maximum daily flow                         1.3580                                              30-Oct

            Minimum daily flow                         0.6480                                              08-Oct

Biochemical Oxygen Demand :               Percent Removal                               Average

  Concentration

                             E.P.A./ D.E.M. requirement                           >85.0%                                      <10.0 mg/1

                                                    Facility achieved                             99.5%                                              1.5

Total Suspended Solids :

                            E.P.A./ D.E.M. requirement                            >85.0%                                                      <15.0 mg/1

                                                    Facility achieved                              99.2%                                                 2.5

Total Phosphorus :

      E.P.A./ D.E.M. requirement                                N/A                                        <1.00 mg/1

                          Facility achieved                                 98.6%                                            0.076

Total Ammonia :

      E.P.A./ D.E.M. requirement                                N/A                         <8.9 mg/1

                            Facility achieved                                89.9%                             2.9

Total Copper :

      E.P.A./ D.E.M. requirement                                N/A                         <10.7 ug/1

                            Facility achieved                                99.2%                               4.1

Disposed Sludge :

           Dry Tons disposed of                                34.41

 Number of loads removed                                 28

        Average dry tons/load                                  1.23

COLLECTION SYSTEM OPERATIONS:

There were two call-ins during the month. Alarms occurred at the Glendale and School Street             

stations. All were alarm resets and stations returned to normal operation.

Mr. Fontaine made a motion to accept the Superintendent’s Report. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Sewer Use/Sewer Assessment Write-Offs – None

Attorney requests Executive Session of the Commission, pursuant to Rhode Island Open Meeting Law 42-46-5 (a) (2) to discuss potential litigation.

Mr. Fontaine made a motion to suspend the Open Meeting and move to Executive Session. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Mr. Fontaine made a motion to seal the Minutes of the Executive Session. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Adjournment – Mr. Andrews made a motion to adjourn the Meeting. The motion was seconded by Mr. Barber. All in favor, so voted.

Respectfully Submitted,

Jacqueline Batalon

Financial Aide