SC Minutes
Burrillville Sewer Commission
Regular Meeting of August 8, 2017
Board Room of the BWWTF
Members Present: Richard Nolan – Vice Chairman
Russell Fontaine – Secretary
Wayne Barber – Commission Member
Gary Rouleau – Commission Member
Member(s) Absent: William Andrews – Chairman
Also Present: Timothy Kane – Attorney for the Commission
James J. Geremia – Consulting Engineer
John E. Martin III – Superintendent
Jacqueline Batalon – Financial Aide
Mr. Nolan opened the meeting at 6:45 PM.
Agenda Item – The question of accepting the Minutes of the Regular Meeting of July 11, 2017; and the question of dispensing with the reading of said Minutes.
Voted – Mr. Barber made a motion to accept the Minutes of the Regular Meeting of July 11, 2017 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Public Comment – None
RI Infrastructure Bank – Account #BSC-16B – loan status update as of July 31, 2017.
Mr. Geremia explained that payment from the SRF account this month will close out the SRF loan. Mr. Martin stated that the Burrillville Sewer Commission is currently within the established budget for the construction project. Mr. Fontaine made a motion to accept the RI Infrastructure Bank loan status update as of July 31, 2017. The motion was seconded by Mr. Barber. All in favor, so voted.
Correspondence – None
New Business – None
Old Business (continued from June 13, 2017 and July 11, 2017 meetings):
Preliminary Engineering Agreement from RIDOT regarding the replacement of Railroad Ave bridge No. 354
Email from James J. Geremia, Engineer, regarding conversation with Mr. Alsabe from RIDOT.
Mr. Kane stated that RIDOT will not change the proposed agreement. The agreement presented to BSC is a standard agreement used by RIDOT in all similar situations. Mr. Geremia stated that he will review more detailed plans once submitted and make any necessary recommendations to RIDOT. Mr. Kane stated that he will have more information available at the next Commission meeting. Mr. Barber made a motion to table this issue until the next meeting. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Invoices:
Hart Engineering Invoice #15 Phosphorus/Copper Upgrade in the amount of $219,839.59 – Fund 8300.
Mr. Fontaine made a motion to pay Hart Engineering Invoice #15 in the amount of $219,839.59 from Fund 8300. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc., Inc. Invoice #18 Phosphorus/Copper Upgrade – Construction in the amount of $17,869.66 – Fund 8300.
Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. Invoice #18 in the amount of $17,869.66 from Fund 8300. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc., Inc. Invoice #1 for House Lateral Inspection rendered in connection with Joslin Road in the amount of $670.12 – Fund 8100.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #1 in the amount of $670.12. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Engineer’s Report:
Phosphorus/Copper Project Status Report of Construction
Mr. Geremia stated that the bulk of the remaining construction work is the paving. There are several minor items to be completed, for which funds have been retained. The Fire Marshal has agreed to allow the BSC to put the fire alarm system as designed in the new chemical building. The system will then be connected to the main building. Mr. Geremia stated that Nexom began testing in the month of July. The Phosphorus/Copper requirements were not met. There are several issues that need to be worked out. It is possible, but unlikely that Nexom will meet the extended deadline of September 1, 2017. There was some discussion regarding possible increased costs associated with further extensions of Nexom’s deadline. This issue will be addressed in the future as costs arise. Mr. Barber made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Rouleau. All in favor, so voted.
SRF (Account#BSC-16B)
RI Infrastructure Bank – Pay Request #9(Final) in the amount of $2,500.00
Exhibit A – RI State Revolving Fund project payment request form
Exhibit F – Wage Requirements
Exhibit G – Certification regarding Debarment, Suspension & other Responsibility Matters
Exhibit H – American Iron & Steel Certification
James J. Geremia & Assoc., Inc. – Inv. #18 in the amount of $2,500.00
(End of SRF loan)
Mr. Fontaine made a motion to approve and to authorize the Chairman to sign RI Infrastructure Bank Pay Request #9 in the amount of $2,500.00, including Exhibits A, F, G and H, also James J. Geremia & Assoc., Inc. Inv. #18 in the amount of $2,500.00. The motion was seconded by Mr. Barber. All in favor, so voted.
Attorney’s Report:
Status of properties not connected to the sanitary sewer system.
Mr. Kane stated that the Glendale Methodist Church properties have now tied in to the sanitary sewer system. The Perry’s of Broncos Highway will be returning in October with their new attorney in order to reach a resolution. There is one property remaining that is not connected to the sanitary sewer system. Mr. Kane will be pursuing Mr. Stamp in order to connect.
Mr. Barber made a motion to accept the Attorney’s Report. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Superintendent’s Report:
Report for the month of July, 2017
Financial Report
Mr. Fontaine made a motion to accept the Superintendent’s Report for the month of July, 2017. The motion was seconded by Mr. Barber. All in favor, so voted.
Sewer Use/Sewer Assessment Write-Offs – None
Adjournment – Mr. Fontaine made a motion to adjourn the meeting. The motion was seconded by Mr. Barber. All in favor, so voted.
Respectfully Submitted,
Jacqueline Batalon
Financial Aide