SC Minutes
Burrillville Sewer Commission
Regular Meeting of July 11, 2017
Board Room of the BWWTF
Members Present: William Andrews – Chairman
Richard Nolan – Vice Chairman
Wayne Barber – Commission Member
Gary Rouleau – Commission Member
Member(s) Absent: Russell Fontaine – Secretary
Also Present: James J. Geremia – Consulting Engineer
John E. Martin III – Superintendent
Jacqueline Batalon – Financial Aide
Excused: Timothy Kane – Attorney for the Commission
Mr. Andrews opened the meeting at 6:30 PM.
Agenda Item – The question of accepting the Minutes of the Public Hearing of June 13, 2017 and the Regular Meeting of June 13, 2017; and the question of dispensing with the reading of said Minutes.
Voted – Mr. Barber made a motion to accept the Minutes of the Public Hearing of June 13, 2017 and the Regular Meeting of June 13, 2017 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Rouleau. All in favor, so voted.
Public Comment – None
RI Infrastructure Bank – Account #BSC-16B – loan status update as of June 30, 2017.
Mr. Nolan made a motion to receive and file RI Infrastructure Bank loan status update as of June 30, 2017. The motion was seconded by Mr. Barber. All in favor, so voted.
Correspondence – None
New Business:
Memo from James J. Geremia regarding possible project modification to Hart’s contract.
Mr. Geremia explained the options and cost of modification of the site paving plan. The east roadway has been in place for over thirty (30) years. Mr. Martin stated that the roadway has several cracks in the pavement. Mr. Andrews made a motion to overlay the east roadway at the cost of $9,000.00, which will be added to the Hart Engineering contract, to be paid from Fund 8300. The motion was seconded by Mr. Nolan. All in favor, so voted.
Request from Beatrice Spolski, Project Coordinator, Nexom, for a project extension – Burrillville Wastewater Treatment Facility Phosphorous and Copper Upgrade (Contract No. 2015-01)
Mr. Geremia stated that he and Mr. Martin have been working with Nexom to resolve some ongoing issues. Mr. Geremia recommended that the Commission extend the contract until September 1, 2017. Mr. Rouleau made a motion to extend the Nexom project contract until September 1, 2017. The motion was seconded by Mr. Nolan. All in favor, so voted.
Old Business: (continued from June 13, 2017 meeting)
17-12-01 – Correspondence from Latonya Marzett, owner of 385 Church Street, requesting an abatement for the time period that she was billed for a two family home when the house is a single family.
There was some discussion on this matter. The property is currently listed for sale as a single family home with an attached in-law suite. Mr. Andrews stated that the BSC Rules & Regulations state that appeals must be made in writing within ninety (90) days of billing. The Commission views this property as a two family home. Mr. Barber made a motion to deny the request for an abatement, per BSC guidelines. The motion was seconded by Mr. Rouleau. All in favor, so voted.
Preliminary Engineering Agreement from RIDOT regarding the replacement of Railroad Ave. bridge No. 354.
Email from James J. Geremia, Engineer, regarding conversation with Mr. Alsabe from RIDOT.
Mr. Geremia stated that there is private property located at the site of which RIDOT proposes to move the sewer line. Mr. Andrews made a motion to table this issue until the next meeting, when Mr. Kane will be present to discuss the matter. The motion was seconded by Mr. Rouleau. All in favor, so voted.
Invoices:
James J. Geremia & Assoc., Inc. FY2017 Invoice #1 for Pump Station Draft O&M Review rendered in connection with the Greenridge project, in the amount of $256.70 – Fund 8100.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #1 in the amount of $256.70 from Fund 8100. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #2 for Pump Station Draft O&M Review rendered in connection with the Greenridge project, in the amount of $210.58 – Fund 8100.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #2 in the amount of $210.58 from Fund 8100. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #2 for Sewer As-Built Plan & Profile Review rendered in connection with the Greenridge project, in the amount of $332.25 – Fund 8100.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #2 in the amount of $332.25 from Fund 8100. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #5 for Shop Drawing Review & Sewer Connection Inspection Services rendered in connection with the Greenridge project, in the amount of $4,687.69 – Fund 8200.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #5 in the amount of $4,687.69 from Fund 8200. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #5 for House Lateral Inspections rendered in connection with Bronco Highway in the amount of $1,329.44 – Fund 8100.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #5 in the amount of $1,329.44 from Fund 8100. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #5 for House Lateral Inspections rendered in connection with Jefferson Road in the amount of $667.42 – Fund 8100.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #5 in the amount of $667.42 from Fund 8100. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #17 for Professional Engineering Services rendered in connection with the Phosphorous/Copper Upgrade project, in the amount of $32,717.77 – Fund 8300.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #17 in the amount of $32,717.77 from Fund 8300. The motion was seconded by Mr. Nolan. All in favor, so voted.
Engineer’s Report:
Phosphorous/Copper Project Status Report of Construction – Minutes of Job Meeting No. 31
Mr. Nolan made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Rouleau. All in favor, so voted.
SRF (Account#BSC-16B)
RI Infrastructure Bank –Pay Request #8 in the amount of $160,588.52
Exhibit A – RI State Revolving Fund project payment request form
Exhibit F – Wage Requirements
Exhibit G – Certification regarding Debarment, Suspension & other Responsibility Matters
Exhibit H – American Iron & Steel Certification
Hart Engineering – Pay Request #13 in the amount of $160,588.52
(End of SRF loan)
Mr. Andrews made a motion to approve and to authorize the Chairman to sign RI Infrastructure Bank Pay Request #8 in the amount of $160,588.52, including Exhibits A, F, G & H, and Hart Engineering Pay Request #13 in the amount of $160,588.52. The motion was seconded by Mr. Barber. All in favor, so voted.
Attorney’s Report:
Status of properties not connected to the sanitary sewer system.
Mr. Kane was not present at the meeting, no update.
Superintendent’s Report:
Report for the month of June, 2017
Financial Report
Mr. Barber made a motion to accept the Superintendent’s Report. The motion was seconded by Mr. Nolan. All in favor, so voted.
Sewer Use/Sewer Assessment Write-Offs – None
Adjournment:
Mr. Barber made a motion to adjourn the meeting. The motion was seconded by Mr. Nolan. All in favor, so voted.
Respectfully Submitted,
Jacqueline Batalon
Financial Aide