SC Minutes
Burrillville Sewer Commission
Regular Meeting of April 11, 2017
Board Room of the BWWTF
Members Present: William A. Andrews – Chairman
Richard Nolan – Vice Chairman
Russell Fontaine – Secretary
Wayne G. Barber – Commission Member
Gary Rouleau – Commission Member
Also Present: Timothy Kane – Attorney for the Commission
James J. Geremia – Consulting Engineer
John E. Martin III – Superintendent
Stacey Richard – Office Manager
Raymond Trinque – Town Council Liaison
Mr. Andrews opened the meeting at 5:30 PM.
Tour of the new chemical building.
Mr. Fontaine made a motion to recess the meeting for a tour of the new chemical meeting. The motion was seconded by Mr. Barber. All in favor, so voted.
Agenda Item – The question of accepting the Minutes of the Regular Meeting of March 21, 2017; and the question of dispensing with the reading of said Minutes.
Voted – Mr. Fontaine made a motion to accept the Minutes of the Regular Meeting of March 21, 2017 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Barber. All in favor, so voted.
Public Comment – None
RI Infrastructure Bank – Account #BSC-16B – loan status update as of March 31, 2017.
Mr. Fontaine made a motion to accept the loan status update. The motion was seconded by Mr. Barber. All in favor, so voted.
Presentation of Superintendent’s FY18 Budget Proposal
Mr. Martin reviewed the budget proposal and increases/decreases from FY17. There was some discussion on this matter. Mr. Fontaine made a motion to accept the Superintendent’s FY18 Budget Proposal. The motion was seconded by Mr. Barber. All in favor, so voted.
Correspondence:
17-10-01 – Correspondence from Carl Anderberg requesting a waiver of penalties ($6.40) due to the fact
that he was in the hospital.
Mr. Fontaine made a motion to deny the request from Mr. Anderberg for a waiver of penalties. The motion was seconded by Mr. Barber. All in favor, so voted.
Letter from Jay Manning, RIDEM, regarding Project Priority List Request for Projects State Fiscal Year 2018.
Mr. Andrews made a motion to table the letter from Jay Manning, RIDEM, regarding Project Priority List Request for Projects State Fiscal Year 2018 indefinitely. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Old Business (tabled from March 21, 2017 meeting): 17-09-01 – Correspondence from Pat Rimkoski, Synagro Northeast, regarding extension of Waste Treatment Contract with Synagro.
There was some discussion on this matter. Mr. Fontaine made a motion to accept the proposed Synagro contract with the rates as proposed in their February 2017 correspondence and to authorize legal counsel to draft an amendment reflecting the same, and for the Chairman to execute the amendment. The motion was seconded by Mr. Barber. All in favor, so voted.
Invoices:
James J. Geremia & Assoc., Inc. FY2017 Invoice #3 for General Engineering Services rendered in connection with House Lateral Inspections in the amount of $91.11 – Fund 8100.
Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #3 in the amount of $91.11 from Fund 8100. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #1 for shop drawing review services rendered in connection with the DPW Proposed Public Works Facility in the amount of $197.02 – Fund 8200.
Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #1 in the amount of $197.02 from Fund 8200. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #2 for shop drawing review services rendered in connection with the DPW Proposed Public Works Facility in the amount of $197.02 – Fund 8200.
Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #2 in the amount of $197.02 from Fund 8200. The motion was seconded by Mr. Barber. All in favor, so voted.
Engineer’s Report:
Phosphorous/Copper Project Status Report of Construction – Minutes of Job Meeting No. 24
Minutes of Job Meeting No. 25
Mr. Geremia stated that the contractor’s primary focus over the last month has been to energize the chemical building. The goal is to have the chemical building online by the week of April 24, 2017.
Letter from Lori Poirier, Fire Marshal, Oakland Mapleville Fire Department, to E.W. Audet & Sons, Inc. regarding the rejection of submitted plans for the fire alarm system for the Waste Water Treatment Facility.
Memo from James J. Geremia regarding Fire Marshall’s report.
There was some discussion on this matter. The Commission Members posed some questions regarding the necessity of an upgrade to the fire alarm system. The Commission would also like to request an extension for this upgrade. Mr. Geremia stated that he will present the questions to the Fire Marshal.
Memo from James J. Geremia regarding Change Order No. 1 for Hart Engineering.
Take action on Change Order No. 1 for Hart Engineering.
(complete back up for Change Order No. 1 is available at the Commission Office)
Mr. Geremia explained that Change Order No.1 results in an overall increase of 1% to the project.
Mr. Fontaine made a motion to approve Change Order No. 1 for Hart Engineering in the amount of $123,888.88. The motion was seconded by Mr. Barber. All in favor, so voted.
SRF (Account #BSC-16B)
RI Infrastructure Bank – Pay Request #5 in the amount of $272,553.85
Exhibit A – RI State Revolving Fund project payment request form
Exhibit F – Wage Requirements
Exhibit G – Certification regarding Debarment, Suspension & other Responsibility Matters
Exhibit H – American Iron & Steel Certification
James J. Geremia & Associates Inc. – Inv. #14 in the amount of $34,877.80
Hart Engineering – Pay Request #11 in the amount of $237,676.05
Mr. Nolan made a motion to approve and to authorize the Chairman to sign RI Infrastructure Bank Pay Request #5 in the amount of $272,553.85, including Exhibits A, F, G and H, also James J. Geremia & Associates, Inc. Invoice #14 in the amount of $34,877.80 and Hart Engineering Pay Request #11 in the amount of $237,676.05. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Mr. Fontaine made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Barber. All in favor, so voted.
Attorney’s Report:
Status of properties not connected to the sanitary sewer system.
Mr. Kane stated that he has been in contact with Glendale Methodist Church regarding connecting to the sanitary sewer system.
Mr. Fontaine made a motion to accept the Attorney’s Report. The motion was seconded by Mr. Rouleau. All in favor, so voted.
Superintendent’s Report:
Report for the month of March, 2017
Financial Report
Mr. Fontaine made a motion to accept the Superintendent’s Report. The motion was seconded by Mr. Barber. All in favor, so voted.
Sewer Use/Sewer Assessment Write-Offs – None
Adjournment:
Mr. Andrews made a motion to adjourn the meeting. The motion was seconded by Mr. Rouleau. All in favor, so voted.
Respectfully Submitted,
Jacqueline Batalon
Financial Aide