SC Minutes
Burrillville Sewer Commission
Regular Meeting of March 21, 2017
Board Room of the BWWTF
Members Present: William A. Andrews – Chairman
Richard Nolan – Vice Chairman
Russell Fontaine – Secretary
Wayne G. Barber – Commission Member
Gary Rouleau – Commission Member
Also Present: Timothy Kane – Attorney for the Commission
James J. Geremia – Consulting Engineer
Stacey Richard – Office Manager
Jackie Batalon – Financial Aide
Scott Spear – Attorney for NeighborWorks
Scott Moorehead – Engineer for NeighborWorks
Terri Barbosa – Representative for NeighborWorks
Mr. Andrews opened the meeting at 6:30 PM.
Agenda Item – The question of accepting the Minutes of the Regular Meeting of February 14, 2017: and the question of dispensing with the reading of said Minutes.
Voted – Mr. Fontaine made a motion to accept the Minutes of the Regular Meeting of February 14, 2017 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Barber. All in favor, so voted.
Public Comment – None
RI Infrastructure Bank – Account #BSC-15A – loan status update as of February 28, 2017.
Mr. Fontaine made a motion to accept and file the loan status update. The motion was seconded by Mr. Barber. All in favor, so voted.
Memo from John E. Martin, Superintendent, regarding emergency repair for automatic transfer switch phase monitor relays in the amount of $5,580.00 from Fund 8300.
There was some discussion on this matter. Mr. Fontaine made a motion to approve and accept the proposal to repair automatic transfer switch phase monitor relays in the amount of $5,580.00 to be paid from Fund 8300. The motion was seconded by Mr. Barber. All in favor, so voted.
Memo from John E. Martin, Superintendent, regarding scheduling of meetings for the FY2017/2018 budget.
There was some discussion on this matter. Mr. Andrews made a motion to hold the first public hearing regarding the FY2017/2018 budget proposal on May 9, 2017 at 6:30 PM, prior to the regular meeting of the Burrillville Sewer Commission, and to hold the second public hearing regarding the budget on June 13, 2017 at 6:30 PM, prior to the regular meeting of the BSC. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Correspondence:
17-09-01 – Correspondence from Pat Rimkoski, Synagro Northeast, regarding extension of Waste Treatment Contract with Synagro.
Mr. Fontaine made a motion to table this matter until Mr. Martin returns from vacation, in order to address some questions. The motion was seconded by Mr. Barber. All in favor, so voted.
17-09-02 – Correspondence from Joseph Garlick, NeighborWorks Blackstone River Valley, requesting the Commission to consider accepting the Greenridge Development in two (2) phases.
Mr. Spear stated that NeighborWorks would like to complete all of phase one (1) prior to the commencement of phase two (2). Mr. Geremia stated that the sewers for phase one (1) have been installed and pressure tested. NeighborWorks is proposing to install a plug to prevent any wastewater flow from phase two (2). Mr. Geremia stated that from an engineering standpoint, the site work has been accepted. Once the As-Builts have been received, the property can be assessed. Mr. Fontaine questioned the timeline of phase two (2). Ms. Barbosa stated that the work is expected to be completed by the end of 2018. Mr. Fontaine made a motion to accept and approve the Greenridge Development in two (2) phases, contingent upon payment of assessments and fees, receipt of appropriate documents, including As-Builts, as well as immediate commencement of sewer usage charges on all forty-two (42) units. The motion was seconded by Mr. Barber. All in favor, so voted.
Invoices:
Rhode Island Infrastructure Bank State Revolving Fund Account #: BSC-06A for Finance Charge and Service Fee payment in the amount of $17,123.73 – Fund 8300.
Mr. Fontaine made a motion to approve and pay Rhode Island Infrastructure Bank State Revolving Fund Account # BSC-06A in the amount of $17,123.73 from Fund 8300. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #3 for shop drawing review and sewer connection inspection services rendered in connection with the Greenridge Development in the amount of $5,486.97 – Fund 8200.
Mr. Barber made a motion to approve and pay James J. Geremia & Assoc., Inc. FY2017 Invoice #3 in the amount of $5,486.97 from Fund 8200. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Engineer’s Report:
Phosphorous/Copper Project Status Report of Construction – Minutes of Job Meeting No. 21
Minutes of Job Meeting No. 22
Minutes of Job Meeting No. 23
Mr. Geremia stated that we received the chemical skids for the ferric and sulfide and the dry feed system. The pneumatic system is being installed and electrical work is under way. There is a conference call scheduled with Blue Water (Nexom) to address some concerns raised by Mr. Geremia and Mr. Martin. Mr. Nolan made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Fontaine. All in favor, so voted.
SRF (Account #BSC-16B)
RI Infrastructure Bank – Pay Request #4 in the amount of $664,499.34
Exhibit A – RI State Revolving Fund project payment request form
Exhibit F – Wage Requirements
Exhibit G – Certification regarding Debarment, Suspension & other Responsibility Matters
Exhibit H – American Iron & Steel Certification
James J. Geremia & Associates Inc. – Inv. #12 in the amount of $18,752.73
James J. Geremia & Associates Inc. – Inv. #13 in the amount of $27,481.26
Hart Engineering – Pay Request #10 in the amount of $539,466.95
Blue Water Technologies (Nexom) – Pay Request #5 in the amount of $78,798.40
Mr. Fontaine made a motion to approve and to authorize the Chairman to sign the RI Infrastructure Bank Pay Request #4 in the amount of $664,499.34, including Exhibits A, F, G and H, also James J. Geremia & Associates, Inc. Invoice #12 in the amount of $18,752.73, James J. Geremia & Associates, Inc. Invoice #13 in the amount of $27,481.26, Hart Engineering Pay Request #10 in the amount of $539,466.95 and Blue Water Technologies (Nexom) Pay Request #5 in the amount of $78,798.40. The motion was seconded by Mr. Nolan. All in favor, so voted.
Attorney’s Report:
Status of properties not connected to the sanitary sewer system.
Mr. Kane stated that there are three (3) properties remaining that have not yet connected to the sanitary sewer system. The Perry’s of 2140 Bronco Highway were granted a continuance until May. Mr. Kane has still been unable to reach anyone regarding Glendale Methodist Church. Mr. Fontaine made a motion to accept the Attorney’s Report. The motion was seconded by Mr. Nolan. All in favor, so voted.
Superintendent’s Report:
Report for the month of February, 2017
Financial Report
Mr. Fontaine made a motion to accept the Superintendent’s Report and the Financial Report for the month of February, 2017. The motion was seconded by Mr. Barber. All in favor, so voted.
Sewer Use/Sewer Assessment Write-Offs – None
Adjournment:
Mr. Barber made a motion to adjourn the meeting. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Respectfully Submitted,
Jacqueline Batalon
Financial Aide