SC Minutes
Burrillville Sewer Commission
Regular Meeting of December 13, 2016
Board Room of the BWWTF
Members Present: William A. Andrews – Chairman
Richard Nolan – Vice Chairman
Russell Fontaine – Secretary
Wayne G. Barber – Commission Member
Also Present: Nicole Carol Barnes – Kane Law Office, Attorney for the Commission
James J. Geremia – Consulting Engineer
John E. Martin III – Superintendent
Stacey Richard – Office Manager
Mr. Andrews opened the meeting at 6:02 PM.
Agenda Item – The question of accepting the Minutes of the Regular Meeting of November 8, 2016; and the question of dispensing with the reading of said Minutes.
Voted – Mr. Fontaine made a motion to accept the Minutes of the Regular Meeting of November 8, 2016 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Barber. All in favor, so voted.
Public Comment – Mr. Barber stated that he received phone calls from two residents of the newly constructed Fernwood Development regarding unexpected sewer fees rendered in connection with their tie in to the sanitary sewer system. These fees had not been previously disclosed to the residents by NeighborWorks. Mr. Barber directed the residents to contact the Burrillville Sewer Commission office. The residents were pleased with their correspondence with the BSC office.
RI Infrastructure Bank – Account #BSC-15A – loan status update as of October 30, 2016.
Mr. Fontaine made a motion to accept and file the loan status update report. The motion was seconded by Mr. Barber. All in favor, so voted.
Correspondence:
17-06-01 – Correspondence from Patrick Sylvestre, 34-36 New Street, Mapleville, asking for a waiver of a late fee penalty on his account in the amount of $2.01.
Mr. Barber made a motion to deny the request on the grounds that the resident is not present at the meeting. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Old Business: (continued from the November 8, 2016 meeting)Vote to set the sewer assessment interest rate for two residential properties that the sewer line for the Fernwood Development runs by.
Mr. Andrews stated that at the previous meeting, Mr. Martin had suggested that the interest rate should be set at the same interest rate from when the sewers were initially installed in this area. Ms. Richard found that the interest rate at the time was 5%. Mr. Andrews requested advice from Ms. Barnes. Ms. Barnes asked if there is anything stated in the BSC Regulations regarding this matter. Mr. Martin stated that the Regulations state that the interest rate shall be set at 1/10 of 1% above the borrowing rate to construct the sewers. However, these sewers were not constructed by BSC. Mr. Martin stated that the BSC policy in the past has been to set the rate at the same rate as the abutting property contract, when a private developer constructs the sewers. Mr. Fontaine made a motion to set the interest rate for the two properties in question, located on George Eddy Drive, at 5.1%, payable over 20 years, based on the rate of 5% in Contract 4. The motion was seconded by Mr. Barber. All in favor, so voted.
Mr. Fontaine made a motion to maintain the past policy of suspending the payment of assessment of frontage over 200 feet until property is sold, in regards to the two properties in question. The motion was seconded by Mr. Barber. All in favor, so voted.
Invoices:
James J. Geremia & Assoc., Inc. FY2017 Invoice #2 for As-Built Plan & Profile review rendered in connection with the Fernwood Development in the amount of $113.44 – Fund 8200.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #2 in the amount of $113.44. The motion was seconded by Mr. Fontaine. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #1 for service connections rendered in connection with the Fernwood Development in the amount of $685.34 – Fund 8200.
Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #1 on the amount of $685.34. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #2 for services rendered in connection with the House Lateral Inspections in the amount of $1,297.56 – Fund 8100.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #2 in the amount of $1,297.56. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #2 for a review of the revised shop drawings for the Greenridge pump station in the amount of $1,462.65 – Fund 8200.
Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #2 in the amount of $1,462.65. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #1 for the shop drawing review and sewer connection inspection services rendered in connection with the Greenridge Development in the amount of $1,293.96 – Fund 8200.
Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #1 in the amount of $1,293.96. The motion was seconded by Mr. Nolan. All in favor, so voted.
James J. Geremia & Assoc., Inc. FY2017 Invoice #1 for the shop drawing review rendered in connection with 75-81 Pascoag Main Street in the amount of $113.44 – Fund 8200.
Mr. Nolan made a motion to pay James J. Geremia & Assoc., Inc. FY2017 Invoice #1 in the amount of $113.44. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Engineer’s Report:
Phosphorous/Copper Project Status Report of Construction – Minutes of Job Meeting No. 15
Minutes of Job Meeting No. 16
Mr. Geremia stated that the roof has been installed on the chemical building. He updated the Commission members on the building progress for the month of November. There was some discussion on this matter. Mr. Martin suggested that he include the updated change order figures in his report for the Commission.
SRF (Account# BSC-16B)
RI Infrastructure Bank – Pay Request #2 in the amount of $290,589.74
Exhibit A – RI State Revolving Fund project payment request form
Exhibit F – Wage Requirements
Exhibit G – Certification regarding Debarment, Suspension & other Responsibility Matters
Exhibit H – American Iron & Steel Certification
James J. Geremia & Associates, Inc. – Inv. #10 in the amount of $26,556.03
Hart Engineering – Pay Request #8 in the amount of $217,766.51
Blue Water Technologies – Pay Request #4 in the amount of $46,267.20
Mr. Fontaine made a motion to approve and authorize the Chairman to sign RI Infrastructure Bank Pay Request #2 in the amount of $290,589.74, including Exhibits A, F, G and H, also James J. Geremia & Associates, Inc. Invoice #10 in the amount of $26,556.03, Hart Engineering Pay Request #8 in the amount of $217,766.51 and Blue Water Technologies Pay Request #4 in the amount of $46,267.20 The motion was seconded by Mr. Barber. All in favor, so voted.
Attorney’s Report:
Status of properties not connected to the sanitary sewer system.
Ms. Barnes stated that Mr. Kane sent letters to the Glendale Methodist Church regarding the two properties that have not yet connected to the sanitary sewer system and has not yet received any response. Mr. Kane will provide a more detailed report next month.
Mr. Barber made a motion to accept the Attorney’s Report. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Superintendent’s Report:
Report for the month of November, 2016
Financial Report
Mr. Barber made a motion to accept the Superintendent’s Report. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Sewer Use/Sewer Assessment Write-Offs – None
Adjournment:
Mr. Fontaine made a motion to adjourn the meeting. The motion was seconded by Mr. Barber. All in favor, so voted.
Respectfully Submitted
Jacqueline Batalon
Financial Aide