SC Minutes
Burrillville Sewer Commission
Regular Meeting of October 11, 2016
Board Room of the BWWTF
Members Present: William A. Andrews – Chairman
Richard Nolan – Vice Chairman
Russell Fontaine – Secretary
Raymond Trinque – Commission Member
Wayne G. Barber – Commission Member
Also Present: Timothy Kane – Attorney for the Commission
James J. Geremia – Consulting Engineer
John E. Martin III – Superintendent
Stacey Richard – Office Manager
Frank Silva – Resident
Roberta Lacey – Resident
Julia O’Rourke – Resident
Coley O’Rourke – Resident
Jeremy Bailey – Resident
Mr. Andrews opened the meeting at 6:30 PM.
Agenda Item – The question of accepting the Minutes of the Regular Meeting of September 13, 2016; and the question of dispensing with the reading of said Minutes.
Voted – Mr. Trinque made a motion to accept the Minutes of the Regular Meeting of September 13, 2016 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Public Comment – None
New Business:
Memo from Stacey Richard, Office Manager, regarding one annual sewer use billing.
Ms. Richard stated that the Vision computer program is currently unable to set up a payment system using 3 payments per year. The system is, however, able to process 4 payments per year. There was some discussion on this matter. Mr. Fontaine made a motion to explore the steps necessary to implement one annual billing to include 4 payment stubs. The motion was seconded by Mr. Trinque. All in favor, so voted.
Discuss and authorize Chairman to sign Blue Water Technologies – Consent to Assignment.
Mr. Kane explained that the Consent to Assignment transfers the responsibility of the contract between Blue Water and the BSC to Nexum and the BSC. Nexum would be bound to the terms of the contract as initially signed by Blue Water and the BSC. Mr. Trinque made a motion to authorize the Chairman to sign Blue Water Technologies – Consent to Assignment. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Correspondence: None
Old Business: None
Invoices: See Engineer’s Report.
Engineer’s Report:
Phosphorous/Copper Project Status Report of Construction – Minutes of Job Meeting No. 11
Minutes of Job Meeting No. 12
Mr. Geremia stated that the building is approximately 65% complete. The work will continue throughout the winter, with the roof to be constructed soon. The concrete work is completed.
Authorize the Chairman to sign Blue Water Change Order No. 1 – reducing their contract by $62,500.00 and granting a time extension from January 1, 2017 to July 1, 2017
Mr. Geremia explained that Change Order No. 1 reduces the scope of services from Blue Water. The $62,500.00 will be added to Hart Engineering’s contract with the BSC. Mr. Trinque made a motion to authorize the Chairman to sign Blue Water Change Order No. 1 – reducing their contract by $62,500.00 and granting a time extension from January 1, 2017 to July 1, 2017. The motion was seconded by Mr. Fontaine. All in favor, so voted.
SRF
RI Infrastructure Bank – Pay Request #6 in the amount of $676,448.49
Exhibit A – RI State Revolving Fund project payment request form
Exhibit F – Wage Requirements
Exhibit G – Certification regarding Debarment, Suspension & other Responsibility Matters
Exhibit H – American Iron & Steel Certification
James J. Geremia & Associates, Inc. – Inv. #8 in the amount of $33,041.16
Hart Engineering – Pay Request #6 in the amount of $550,658.00
Blue Water Technologies – Pay Request #3 in the amount of $92,749.33
Mr. Trinque made a motion to approve and authorize the Chairman to sign RI Infrastructure Bank Pay Request #6 in the amount of $676,448.49, including Exhibits A, F, G and H and also James J. Geremia & Associates, Inc. Inv. #8 in the amount of $33,041.16, Hart Engineering Pay Request #6 in the amount of $550,658.00 and Blue Water Technologies Pay Request #3 in the amount of $92,749.33. The motion was seconded by Mr. Barber. All in favor, so voted.
Fernwood Development – As-Built drawings review, letter dated September 29, 2016 and clarification of vote taken at the September 13, 2016 meeting, regarding the assessments due.
Mr. Geremia stated that the Fernwood Development As-Builts are complete from an engineering standpoint. Mr. Martin stated that the BSC has not yet received the final As-Builts and there is some question regarding open space. Ms. Richard asked for clarification on which portion or portions of the development will be assessed at this time. Mr. Andrews stated that phase one of the project will be assessed at this time. Mr. Trinque made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Attorney’s Report:
Status of properties not connected to the sanitary sewer system.
Mr. Kane stated that there are only a couple of properties that remain to be tied into the sanitary sewer system. Mr. Barber made a motion to accept the Attorney’s Report. The motion was seconded by Mr. Trinque. All in favor, so voted.
Superintendent’s Report:
Report for the month of September, 2016
Financial Report
Mr. Fontaine made a motion to accept the Superintendent’s Report. The motion was seconded by Mr. Trinque. All in favor, so voted.
Sewer Use/Sewer Assessment Write-Offs – None
Adjournment – Mr. Trinque made a motion to adjourn the meeting. The motion was seconded by Mr. Barber. All in favor, so voted.
Respectfully Submitted,
Jacqueline Batalon
Financial Aide