SC Minutes
Burrillville Sewer Commission
Regular Meeting of September 13, 2016
Board Room of the BWWTF
Members Present: William A. Andrews – Chairman
Russell Fontaine – Secretary
Raymond Trinque – Commission Member
Wayne Barber – Commission Member
Member(s) Absent: Richard Nolan – Vice Chairman
Also Present: Timothy Kane – Attorney for the Commission
James J. Geremia – Consulting Engineer
Donald Shurtleff – Senior Operator/Lab Tech
Stacey Richard – Office Manager
Jacqueline Batalon – Financial Aide
Richard Langlois – Owner of 864 Douglas Pike
Terri Lacey – Resident
Joan Sabella – Resident
Terri Barbosa – Representative of NeighborWorks
Mr. Andrews opened the meeting at 9:04 AM.
Mr. Andrews requested a moment of silence for Walter Kane, former Attorney for the Commission, who recently passed away.
Agenda Item – The question of accepting the Minutes of the Regular Meeting of August 9, 2016; and the question of dispensing with the reading of said Minutes.
Voted – Mr. Trinque made a motion to accept the Minutes of the Regular Meeting of August 9, 2016 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Public Comment:
Ms. Lacey asked if there is any update regarding Invenergy.
Mr. Andrews replied that there has been no contact with Invenergy since the previous meeting.
Mr. Barber made a motion to discuss the property connection at 864 Douglas Turnpike out of order in order to accommodate Mr. Langlois. The motion was seconded by Mr. Trinque. All in favor, so voted.
Mr. Kane stated that Mr. Langlois did connect to the sanitary sewer system and the case was dismissed from Municipal Court. The connection was inspected by an engineer from the Commission and the Commission had concerns regarding the connection. Mr. Kane sent a letter to Mr. Langlois regarding the Commission’s concerns. Mr. Langlois apologized for any inconvenience to the Commission. Mr. Langlois had hired a contractor to perform the sewer connection and was not aware of any wrongdoing on the part of the contractor. Mr. Andrews explained that the Commission is responsible for the sewer line located in the street. The homeowner is responsible for the line that connects to the house. Mr. Andrews wanted to put it on record that Mr. Langlois will be responsible should any issue arise with the sewer connection on his property. Also, Mr. Langlois will be responsible for paying the permit fee as well as any usage fees retroactive to August, 2015, when the connection was installed.
New Business:
Discuss the possibility of changing the Burrillville Sewer Commission’s meetings to the evening.
Mr. Barber made a motion to change the monthly meeting to the second Tuesday of each month, commencing at 6:30PM. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Request from Commission Member, Raymond Trinque, to have the attorney prepare and request an opinion from the Ethics Commission on whether or not Mr. Trinque has a conflict of interest regarding the proposed Power Plant.
Mr. Fontaine made a motion to authorize the Burrillville Sewer Commission’s Solicitor, Timothy Kane, to confer with Board Member Mr. Trinque regarding any possible conflicts with Invenergy. The motion was seconded by Mr. Andrews. All in favor, so voted.
Correspondence:
17-09-01 – Request from Terri Barbosa, NeighborWorks, to discuss the Fernwood Development, as-built submission and the Town of approval for road completion. Also to discuss the Greenridge Development, sewer fee waiver request and pump station revision approval.
Discussed under Engineer’s Report.
Old Business:
17-08-04 (continued from August 9, 2016 meeting) – Letter from Peter Lawrence, Liberalis, LLC, requesting a modification to the sewer use bills for 43-45 & 47-49 Eagle Peak Road.
Letter from Joe Raymond, Building Official, stating that Mr. Lawrence’s properties on Eagle Peak cannot be occupied.
Email from Pascoag Utility District stating that the water for 47-49 Eagle Peak Road was turned off from February 6, 2014 through July 14, 2016
There was some discussion on this matter. Mr. Kane will look into the matter further. Mr. Trinque made a motion to table this matter until further information has been researched. The motion was seconded by Mr. Barber. All in favor, so voted.
Invoices:
James J. Geremia & Assoc. Inc. FY2017 Invoice #1 for As-Built Plan Review rendered in connection with Fernwood Development in the amount of $417.93 – Fund 8200.
Mr. Trinque made a motion to pay the invoice as presented. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc. Inc. FY2016 Invoice #8 for General Engineering Services rendered in connection with house lateral inspections in the amount of $236.43 – Fund 8100.
Mr. Trinque made a motion to pay the invoice as presented. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc. Inc. FY2017 Invoice #1 for General Engineering Services rendered in connection with house lateral inspections in the amount of $554.52 – Fund 8100.
Mr. Trinque made a motion to pay the invoice as presented. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc. Inc. FY2017 Invoice #1 for Shop Drawing Review and Sewer Connection Inspection Services rendered in connection with 74-84 Pascoag Main Street Project in the amount of $159.72 – Fund 8200.
Mr. Trinque made a motion to pay the invoice as presented. The motion was seconded by Mr. Barber. All in favor, so voted.
James J. Geremia & Assoc. Inc. FY2017 Invoice #2 for Shop Drawing Review and Sewer Connection Inspection Services rendered in connection with 74-84 Pascoag Main Street Project in the amount of $113.43 – Fund 8200.
Mr. Trinque made a motion to pay the invoice as presented. The motion was seconded by Mr. Barber. All in favor, so voted.
Rhode Island Infrastructure Bank – State Revolving Fund Account #: BSC-06A Interest Payment in the amount of $16,135.46 – Fund 8300.
Mr. Trinque made a motion to pay the invoice as presented. The motion was seconded by Mr. Barber. All in favor, so voted.
Engineer’s Report:
Phosphorous/Copper Project Status Report of Construction – Minutes of Job Meeting No. 9
Minutes of Job Meeting No. 10
Mr. Geremia stated that the final clarifier equipment and aeration mixers have been delivered, and the installation of this equipment is beginning. The tankage has been completed and hydro-tested on the phosphorous and there are no leaks.
Memo from James J. Geremia regarding active Change Order Proposals.
Discuss and Approve Change Order Proposal (COP) 5 change in dry chemical feed system.
Mr. Martin solicited proposals for bulk chemicals and found that the wet chemicals are not available in the super-sacks requested. Upon looking into dry chemicals, Mr. Martin and Mr. Geremia found that Hart Engineering would cost less than Bluewater to install the system. Mr. Geremia recommends that the BSC allow Hart to install the system for dry chemicals.
SRF
RI Infrastructure Bank – Pay Request #5 in the amount of $807,933.83.
Exhibit A – RI State Revolving Fund project payment request form.
Exhibit F – Wage Requirements.
Exhibit G – Certification regarding Debarment, Suspension & other Responsibility Matters.
Exhibit H – American Iron & Steel Certification.
James J. Geremia & Associates, Inc. – Invoice #6 in the amount of $37,952.23 and
Invoice #7 in the amount of $19,932.85.
Hart Engineering – Pay Request #5 in the amount of $750,048.75.
Mr. Trinque made a motion to approve and authorize the Chairman to sign RI Infrastructure Bank Pay Request #5 in the amount of $807,933.83, including Exhibits A, F, G and H, James J. Geremia & Associates, Inc. Invoice #6 in the amount of $37,952.23, Invoice #7 in the amount of $19,932.85 and Hart Engineering Pay Request #5 in the amount of $750,048.75. The motion was seconded by Mr. Barber. All in favor, so voted.
Fernwood Development – As-Built drawings review.
Mr. Geremia stated that he received the As-Built drawings. The sewer laterals must be stationed and there are two (2) frontage lots that we need the frontage dimensions for. We also need a statement from the Town stating the amount of open space. The Town has not yet accepted the roads. Mr. Geremia needs to know the finish rim elevations and a title sheet is needed. Mr. Trinque made a motion to approve the sewers contingent upon the Town accepting the road, payment of assessments and updated As-Builts. The sewers would be capped off at the end of the approved portion of road. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Mr. Trinque made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Attorney’s Report:
Status of properties not connected to the sanitary sewer system.
Status of 864 Douglas Turnpike – property connected without the Contractor pulling permit.
Mr. Kane stated that there are a few properties that have not yet connected to the sanitary sewer system and have scheduled court dates. Mr. Andrews made a motion to accept the Attorney’s Report. The motion was seconded by Mr. Fontaine. All in favor, so voted.
Superintendent’s Report:
Report for the month of August, 2016
Financial Report
Mr. Fontaine made a motion to accept the Superintendent’s Report as presented. The motion was seconded by Mr. Trinque. All in favor, so voted.
Sewer Use/Sewer Assessment Write-Offs – None
Adjournment – Mr. Fontaine made a motion to adjourn the meeting. The motion was seconded by Mr. Trinque. All in favor, so voted.
Respectfully Submitted,
Jacqueline Batalon
Financial Aide