SC Minutes

Burrillville Sewer Commission

Regular Meeting of March 20, 2018

Board Room of the BWWTF

Members Present:  William Andrews – Chairman

                                       Richard Nolan – Vice Chairman

                                       Russell Fontaine – Secretary

                                       Wayne Barber – Commission Member

                                       Gary Rouleau – Commission Member

Also Present:  Nicole Carroll Barnes – Representative of Kane Law Offices, Attorney for the Commission

                           James J. Geremia – Consulting Engineer

                           John E. Martin III – Superintendent

                           Jackie Batalon – Financial Aide

Mr. Andrews opened the meeting at 6:30 PM.

Agenda Item – The question of accepting the Minutes of the Regular Meeting of February 13, 2018, and the question of dispensing with the reading of said Minutes.

Voted – Mr. Fontaine made a motion to accept the Minutes of the Regular Meeting of February 13, 2018 and to dispense with the reading of said Minutes. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Public Comment – None

Correspondence:

                18-09-01 – Correspondence from Pamela Watts requesting an abatement of a late fee on her

                     account.

Mr. Fontaine made a motion to deny the request for an abatement of the late fee. The motion was seconded by Mr. Barber. All in favor, so voted.

New Business:

Memo from John E. Martin, Superintendent, regarding scheduling of meeting for the FY2018/2019 budget.

Mr. Fontaine made a motion to accept the proposed schedule, and to schedule the second Public Hearing on budget proposal for May 22, 2018 at 6:30 PM. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Letter from Jay Manning, RIDEM, regarding Project Priority List Request for Projects State Fiscal Year 2019.

Mr. Fontaine made a motion to receive and file the letter from Jay Manning regarding Project Priority Request for Projects State Fiscal Year 2018. The motion was seconded by Mr. Barber. All in favor, so voted.

Invoices:

James J. Geremia & Assoc., Inc. Invoice #3 for House Lateral Inspections in the amount of $106.94 – Fund 8100.

Mr. Andrews made a motion to pay James J. Geremia Assoc., Inc. Invoice #3 in the amount of $106.94 from Fund 8100. The motion was seconded by Mr. Barber. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #23 for Phosphorus/Copper Upgrades – Construction in the amount of $16,851.79 – Fund 8300.

Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. Invoice #23 in the amount of $16,851.79 from Fund 8300. The motion was seconded by Mr. Barber. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #2 for Fernwood Development Service Connections in the amount of $1,382.91 – Fund 8100.

Mr. Barber made a motion to pay James J. Geremia & Assoc., Inc. Invoice #2 in the amount of $1,382.91 from Fund 8100. The motion was seconded by Mr. Nolan. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #1 for 1010 Douglas Pike Plan Review in the amount of $215.24 – Fund 8100.

Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. Invoice #1 in the amount of $215.24 from Fund 8100. The motion was seconded by Mr. Rouleau. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #25 for Phosphorus/Copper Upgrades – Construction in the amount of $16,239.69 – Fund 8300.

Mr. Fontaine made a motion to pay James J. Geremia & Assoc., Inc. Invoice #25 in the amount of $16,239.69 from Fund 8300. The motion was seconded by Mr. Nolan. All in favor, so voted.

James J. Geremia & Assoc., Inc. Invoice #1 for Shop Drawing Review and Sewer Connection Inspection Services rendered in connection with the proposed DPW Facility in the amount of $1,333.04 – Fund 8200.

This invoice was approved at a previous meeting.

James J. Geremia & Assoc., Inc. Invoice #2 for Shop Drawing Review and Sewer Connection Inspection Services rendered in connection with the proposed DPW Facility in the amount of $7,638.51 – Fund 8200.

This invoice was approved at a previous meeting.

Engineer’s Report:

Phosphorus/Copper Project Status Report of Construction

Mr. Geremia stated that he is currently working on the Operations & Maintenance manuals for Nexom and for the treatment plant. There are still a number of punch-list items to be completed by Nexom. Mr. Geremia notified Nexom of these items. Nexom has sent a revised O&M manual, which included design changes from the original contract. Mr. Geremia requested an explanation of these changes from Nexom. There are three (3) main issues remaining with the Nexom project, which include valves, air compressors and head loss. Regarding the new fire alarm, the system has been installed and Mr. Geremia is awaiting a signed copy of the approval from the Fire Marshal.

Mr. Martin stated that Nexom hired an outside company, Energy Machinery, to test the compressors. Upon requesting a copy of the results, Mr. Martin was told by a representative of Energy Machinery that he was instructed by Nexom to provide only Nexom with the results. There was some discussion regarding this matter.

Mr. Andrews stated that the BSC has hired a third party expert from Florida to review the system installed by Nexom. The third party will be visiting the plant and running some tests, which may exceed new standards imposed by RIDEM. The BSC had previously requested an extension of these new standards from October 1, 2017 until April 1, 2018, which RIDEM granted. Mr. Andrews requested that Mr. Geremia contact RIDEM to request a second extension of the new standards, so that further testing may be conducted.

Mr. Fontaine made a motion to authorize the Superintendent to contact Energy Machinery to secure services to review the compressors and provide a report of the results to the BSC, for an amount not to exceed $4,000.00. The motion was seconded by Mr. Barber. All in favor, so voted.

Mr. Fontaine made a motion to accept the Engineer’s Report. The motion was seconded by Mr. Nolan. All in favor, so voted.

Attorney’s Report:

Attorney’s Report will be given in Executive Session.

Superintendent’s Report:

Report for the month of February, 2018

OPERATIONS:

Influent to Treatment Facility :                           M.G.                                      Date Occurred

      Average daily flow                  1.1808                                               N/A

   Maximum daily flow                 1.4670                                             11-Feb

    Minimum daily flow                 0.9990                                             03-Feb

Biochemical Oxygen Demand :               Percent Removal                               Average

 Concentration

                                    E.P.A./ D.E.M. requirement                >85.0%                                        <30.0 mg/1

                                                         Facility achieved                    99.4%                                                1.0

Total Suspended Solids :

           E.P.A./ D.E.M. requirement                 >85.0%                                        <30.0 mg/1

                                 Facility achieved                      99.3%                                                1.9

Total Phosphorus :

           E.P.A./ D.E.M. requirement                       N/A                                        <1.000 mg/1

                                 Facility achieved                      98.2%                                              0.052

Total Ammonia :                                      

   E.P.A./ D.E.M. requirement                       N/A                                        <31.5 mg/1

                        Facility achieved                       83.7%                                              2.4

Total Copper :

   E.P.A./ D.E.M. requirement                       N/A                                        <10.7 ug/1

                        Facility achieved                       97.1%                                              4.3

Disposed Sludge :

              Dry Tons disposed of                        25.45

    Number of loads removed                          23

           Average dry tons/load                          1.11

COLLECTION SYSTEM OPERATIONS:

There was one call for the month at the Oakland pump station. All alarm conditions were corrected and station returned to normal operation.  

Mr. Fontaine made a motion to accept the Superintendent’s Report as presented. The motion was seconded by Mr. Rouleau. All in favor, so voted.

Sewer Use/Sewer Assessment Write-Offs – None

Attorney requests Executive Session of the Commission, pursuant to Rhode Island Open Meeting Law 42-46-5 (a) (2) to discuss potential litigation.

Mr. Fontaine made a motion to seal the Minutes of the Executive Session, no votes were taken. The motion was seconded by Mr. Nolan. All in favor, so voted.

Adjournment: Mr. Fontaine made a motion to adjourn the meeting. The motion was seconded by Mr. Nolan. All in favor, so voted.

Respectfully Submitted,

Jacqueline Batalon

Financial Aide